Meeting Minutes - August 27, 2014

posted Sep 1, 2014, 12:14 PM by Eric Drew

NBHS Band Boosters

Annual Opening Meeting

August 27th 2014

Meeting Minutes 

I.      The meeting was called to order on Tuesday, August 27th. Several topics were covered to prepare for the upcoming marching season and exhibition to be held on Saturday, August. 30th.

a.     The band boosters have decided to set up a table at the picnic to show new students/parents the available apparel, take orders and also to receive any ads and payment that have been collected thus far. Ad books are due no later than September 6 for the production of the ad book.

II.    Apparel orders are due September 6th and this year will also include “sweat pants” with a band logo, jackets, hats, sweatshirts and t shirts with the band logo.

III.  Also, just a reminder that the order forms for the band supply sheets (for shoes, lyres, flip folders and band t-shirts are due by Thursday, August 21st.

IV.  There is also an upcoming parade on September 7th and the boosters are working hard to get all of the uniforms in order for that day. Any parents with sewing skills are encouraged to help out with uniforms prior to the parade.

V.    Volunteers are also needed for the competitions this year and a sign up sheet is available or contact one of the band boosters with your available time slot.

VI.           Also, students should notify parents/guardians that at least one representative of their family is needed at the home competition on October 7. There are several volunteers needed for all committees involved, including concession, food, parking, tickets, raffles, baked goods and bus parking.

VII.         All chairpersons from last year were invited to return in the roles from last year. Chairpersons will meet weekly on Tuesday evenings prior to the end of band to discuss progress and coordinate the home competition.

VIII.       Also discussed were upcoming fundraisers, which are needed this year for the band, especially to bring up the general fund. Anyone who hasn’t sold any ads, there is still time to do so! Please go on the website to download the ad forms. This is the bands most profitable fundraiser, 45 % of the profits will go into each students “assessment fund” and the rest will go towards the bands general fund.

IX.          One ongoing fundraiser, which brought much success last year, was a raffle for two tickets to a December 28th Patriots game.

X.            For the month of October through November, the boosters have decided to have the band sell cookie dough. For November through December the boosters have decided to have the students sell raffle tickets for a “12 Days of Christmas” themed basket giveaway.

XI.          Also, on October 21st, there will be a fundraiser at Ma Raffas in New Bedford from 4 to 9 p.m., with 20 percent of the proceeds from sales during that time going back to the band.

XII.        New fundraising ideas are also appreciated and all will be considered. There were also some minor changes to the Fall schedule posted on line. It was noted that the Dartmouth parade will be on a SUNDAY, September 7.

XIII.      From Mr. Drew, there were several schedule changes announced:

a.     Saturday, September 6, there will be a 9 to 3 p.m. practice.

b.     Sunday, September 7, will be the Dartmouth 350th parade.  Students will report to NBHS at 11:30 and be dismissed around 4pm.

c.     There will also be a November 1st practice on the Saturday prior to the NESBA Finals on November 2.

d.     Please take note of these changes as they have not been updated on line yet.